AI
AI receptionist
Answers calls, WhatsApps and web enquiries 24/7, looks up the VRM and books the job with the job sheet already filled in.
01AI-native garage management software
The workshop system that does the admin for you.
GarageHQ answers calls and WhatsApps around the clock, turns customer descriptions into ready-to-quote job sheets, and builds eVHC reports from a 30-second video. Your team stays on the tools.
- AI receptionist, 24/7
- Built for UK independents and groups
- Works on desktop, tablet and phone
02How a job moves
From booking to collection on one record.
Every stage updates the same job card. Reception, the workshop and accounts see the same status, the same approvals and the same totals.
- 01
Book
The AI receptionist takes the call or WhatsApp, looks up the VRM and pre-fills the job sheet. Or book at the desk as usual.
- 02
Inspect
Technicians film a 30-second walkaround. The AI flags defects and the technician confirms each one.
- 03
Approve
The customer approves work from a link. Declined items are saved for later.
- 04
Invoice
The job card becomes a VAT invoice. Take payment and sync to accounts.
03Features
AI where it saves time. The essentials where you need them.
The AI handles the phone, the triage and the inspection paperwork. Everything else you expect from a garage system is built in, not bolted on.
AI
AI bay triage
Turns “it’s making a funny noise” into technical notes, estimates the labour and puts the job with the right technician.
AI
AI vision eVHC
A 30-second walkaround video becomes a priced red, amber and green report. The AI flags, your technician confirms.
Digital job sheets
Labour, parts, notes, photos and technician time on one record, from booking to collection.
Workshop calendar
Plan the day by technician and bay, and keep the whole week visible from reception.
VRM lookups
Enter a registration and get make, model and MOT history from DVLA and DVSA data in seconds.
MOT and service reminders
Automatic SMS, WhatsApp and email reminders, with overdue vehicles listed for a call.
Invoices and payments
Turn an approved quote into a VAT invoice, take payment by card or link, and sync to Xero or QuickBooks.
Reporting and branches
Labour efficiency, sales, parts margin and approval rates across one site or a group.
04AI vision eVHC
Show the customer the worn pads, not just the price.
Technicians film a 30-second walkaround. GarageHQ flags tyre wear, body damage, corrosion and leaks, and the technician confirms each item. The customer gets a link with the video, photos and prices, approves what they want done, and approved work lands on the job sheet.
- The AI flags, your technician confirms: nothing goes out without a qualified sign-off
- Approvals recorded with time and amount
- Declined work saved and followed up automatically
05MOT and service reminders
Fill next month’s diary while you work on this one.
GarageHQ checks MOT due dates against DVSA records and sends SMS and email reminders on the schedule you set. Overdue vehicles are listed for a phone call, not lost in a report.
- Overdue and due-soon dates labelled, not just coloured
- Customers book straight from the reminder
- Missing MOT dates flagged instead of guessed
06Integrations
Connected to the tools you already pay for.
Vehicle data, accounting, payments, parts and messaging, connected from settings, not a consultancy project.
Vehicle data
DVLA Vehicle Enquiry Service · DVSA MOT history
Accounting
Xero · QuickBooks Online · Sage Accounting
Payments
Stripe · Dojo · SumUp
Parts and technical data
TecDoc catalogue · Parts supplier ordering · Technical data
Customer messaging
SMS · Email · WhatsApp Business
Platform
REST API · Webhooks · Google and Microsoft sign-in · Google Business reviews
See GarageHQ answer a call, triage a job and build an eVHC in 30 minutes.
A walkthrough with someone who has run a service desk, using vehicles like the ones in your workshop.